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Careers > Sr. Administrative Assistant (CLINADMIN-410-001-08)

Proteolix is drug discovery company committed to developing inhibitors of the specific proteases that control the degradation of proteins in cells.  These inhibitors will be used as therapeutic agents to treat a variety of diseases, particularly cancer and inflammation.  We are seeking talented scientific and administrative staff that embody the entrepreneurial spirit and who thrive in a fast-paced environment.  The ideal candidate would have the qualifications and experience as listed below.

Position Summary:

We are seeking a highly skilled, proactive Sr. Administrative Assistant to provide administrative and project support for the Clinical Operations group. This role requires the ability to organize, multi-task, and communicate effectively in a fast-paced environment.  The Sr. Administrative Assistant must be able to take the initiative on projects, and have the willingness to seek out additional assignments as needed.  
Duties and Responsibilities:

• Manage multiple schedules with heavy calendaring of complex meetings.  Schedule and coordinate travel for senior staff when needed, ensuring they are always informed of scheduled commitments.
• Arrange and support meetings and functions both on and off-site; responsible for the preparation and distribution of organizational materials for review as well as documentation of meetings and action items.
• Assist in the development and perfecting of PowerPoint presentations for external and internal use.
• Screen and direct incoming department calls, greet and orientate visitors.  Answer questions and furnish information to keep the Clinical team free of minor detail work.  Maintain physical filing of Clinical Operations related documents.
• Provide general administrative support of the entire group and back-up support of the Clinical Executive Assistant in coordinating departmental activities.
• Works cooperatively with the administrative team in coordinating meeting schedules, office events, activities and celebrations.  Other projects or responsibilities as assigned by Manager.

Qualifications:

• At least 3+ years prior experience as an administrative assistant supporting senior staff.
• Previous experience in a clinical, start up, pharmaceutical or biotechnology environment strongly desired.  Familiarity with medical and clinical terminology is a plus.
• High School diploma or GED required; college level courses or secretarial/business school training. Bachelors degree a plus.   
• Skills in creating and supporting PowerPoint presentations and other materials are required.
• Solid technical expertise and proficiency in Microsoft Office (Excel, Word, PowerPoint and Outlook) required.  Knowledge of proper formats for letters, proper grammar, spelling and language usage.
• Excellent written, oral, interpersonal and organizational skills.  Ability to handle multiple demands and prioritize across project teams. Experience working effectively as a team member to achieve results through positive interpersonal interactions.
• Ability to take initiative and carry out responsibilities with a minimum of direction and a meticulous attention to detail.  Previous experience in a position requiring the strictest confidentiality.  

Please send all inquiries to careers@proteolix.com in reference to CLINADMIN-410-001-08. No agencies please.
Proteolix offers competitive compensation and benefits, equity participation, and an interactive, professional environment that recognizes/rewards achievements. We are proud to be an equal opportunity employer.